• Convocation Session
    • Convocation refers to the council being convened in a certain place at a certain time to perform its unique function. There needs to be legitimate procedures to convening the council members in a specific place at a specific time.
    • The Council shall be convened for a certain period of time, referred to as "Session Period."
  • Types of Meetings
    • Plenary session is the final decision-making stage, composed of the entire membership of the City Council
    • Negotiation group shall be composed of more than 5 members.
    • Committee shall be established to ensure more efficient and professional bill examination. There are two types of committees; the standing committee shall examine bills and petitions falling under their respective jurisdictions as an internal body of the city council, while the special committee is an ad-hoc committee in charge of a specific agenda item.
  • Progress of Meetings
    • Agenda order: indicating the date of the session, the order of agenda items, etc.
    • Statements: explanation of proposal, deliberation of report, questions & answers, debate, questions on city administration, five-minute free speech, speech on the proceedings of the session, speech on personal matters, etc.
    • Vote: Upon the request of the President of the City Council, the members shall express whether they are in favor of, or against the matter by voting, and the votes shall be counted.
    • Resolution: According to the votes counted, decide approval or reject for voted topic depend on the number of votes

Procedure of the Plenary Session

  1. STEP 1Declaration of Opening of Session
  2. STEP 2Reporting

    by Director of the Proceedings Division

    Saker: Responsible for reporting on important and necessary matters of the session
  3. STEP 3Putting Bill on the Agenda
  4. STEP 4Deliberation Report
    (Examination of proposal)

    Deliberation report: the bills deliberated by the committee Explanation of proposal: the bills not deliberated by the committee

  5. STEP 5Q&A
  6. STEP 6Debate
  7. STEP 7Voting & Resolution
    Five-minute speech
  8. STEP 8Declaration of Adjournment

Operation of committee

  1. STEP 1Announce opening
  2. STEP 2Report

    Status of returned agenda, status of agreed documents and others (professional)

  3. STEP 3Speech from the chairman, etc.

    notices, cautionary information related to that meetion, introduction of new member and staff, etc

  4. STEP 4consider the opinion agenda
    (the first)

    Deliberation report: the bills deliberated by the committee Explanation of proposal: the bills not deliberated by the committee

  5. STEP 5propose description
    (description of propose)

    head and director for proposed bill submission assembly

  6. STEP 6professional officer review the report
  7. STEP 7question and answer

    personnel related agenda must go through discussion or questioning. No restriction on number and time of speech and one answer for one question

    configuration of small group or audit, if necessary small committee review (configured by 3~5 people) Report review result
  8. STEP 8discussion
    (approved or reject discussion)

    A member wanting to request revision, must propose before the end of discussion (can skip)

  9. STEP 9construction review

    Can be omitted

    Listen to the opinions of heads
    (for agendas and important regulations that accompanies budget-phase action)
  10. STEP 10ballot and vote

    Once first opinion agenda went through the consideration, go through the same procedure for second agenda

  11. STEP 11declare adjourment

    Once first opinion agenda went through the consideration, go through the same procedure for second agenda the chairman temporary announce the next meeting